Pay bills - New Batch Payments

(NEW FEATURE in BETA stage - Final product may change)

Pay multiple bills - New Batch Payment

You can pay bills in bulk using Xero's batch payment method. You will be able to send bills directly from Xero to your bank or create a payment file to mark bills as paid or to import into your bank account. Access to this new version of payments is currently restricted to a small number of users. 

How it works

• Combine bills from the same supplier to make a single payment. Bills display separately in Xero, but are combined in the payment file, so your supplier receives a single payment and reference.
• Payments can only be sent directly to a bank if the connection is supported. Currently, this is with NAB. 
• Payments can only be made in the currency that’s set up for your organisation.
• Record a historical payment by creating a payment file and selecting a past date.
• Payments sent directly to a bank can only be made on dates that align with the bank’s settings

Before you begin

• Check that your bank account is set up correctly in Xero. 
• You need the standard, adviser, or invoice only user role to make a payment.

New Batch payment method

1. Within the Business tab, select Purchases overview.
2. Under Bills, click Awaiting Payment.
3. Select the checkboxes of the bills you want to pay.
4. Click Batch Payment.

There are now two ways of creating batch payments the original method or alternatively the new method. Please note currently only a small selected number of users have access to the new batch payment method. 

If you see the pop up below when you click Batch Payment then you’ll need to follow the classic batch payments instructions Classic batch payment.

If you see the pop up below when you click Batch Payment then you’ll need to follow the new batch payments instructions.

Pay bills with new batch payments

1. Click Pay bills to confirm.
2. Select the account to make the payment from and the payment method, then click Continue to review bills. If you select Send payment details to bank, you’ll be prompted to connect to your bank (NAB only currently).
3. Complete any remaining details or click into a field to edit it. You need the bank account admin user permission to edit supplier bank account details.

   

4. (Optional) To remove a payment, click the menu icon , then select Remove from batch.
5. Click Continue to payment summary or Send [x] to the bank.
6. Click:
   • Download a payment file – To download a payment file that can be uploaded to your bank.
   • Back to bills – To return to your bills.
   • Batch summary report – To download a batch payment summary.
   • Send remittance – To email a remittance advice so your supplier can see individual reference numbers for bills paid. 
   • Log in to approve payment – You’ll be prompted to sign into your bank account to approve the payment (NAB only currently).

Fully paid bills will be marked as paid and moved to the Paid tab.