How to Use the iPad Kiosk

The Deputy Kiosk is available for iPad and iPhone, and serves as a location for employees to start and end their shift. Having control of the Kiosk provides reassurance that employees are starting and ending their shift at the workplace location

The iPad Kiosk is available on iPad devices with a camera running iOS10+, the iPod Touch 6th Gen, and iPhone 5 onwards.

Starting And Ending Your Shift

To begin, select yourself from the list of people and enter your PIN.

Touch "Start Shift".

You might be required to provide a photo in order to start the shift if management has requested it. This information is recorded so that no other staff member can start any other timesheet except for their own. 

To end your shift please follow the same steps as above but please touch "End Shift". You may need to confirm the break period you have set. When ending the shift you may also leave a comment, which will be visible on your timesheet for your manager to see. This is useful if you need to communicate an unexpected event to your manager or to leave a note for them. Simply add the comment to the box then click "Submit". Please note that this will not appear if your shift was too short to register (generally under 15 minutes).

Where Do I Find My PIN?

1. Your PIN is included in the initial welcome email that was sent to you.
2. If you have lost your PIN you can select "Whats My PIN?" after selecting yourself from the list. You will have the option to have your PIN sent to either your email or mobile phone.
3. You can also reset your pin by using the "Reset Pin" option. 

Offline Kiosk

The Deputy iPad Kiosk can be used offline if there are connectivity issues surrounding the iPad it is hosted on. Please note that you will need to reconnect to a network for the timesheets to go through to your account.

The 'KIOSK OFFLINE' prompt will appear in the top-left hand corner of your screen if the kiosk is offline.

Other Features In The Deputy iPad Kiosk

View and create company announcements via the News Feed

To view the news feed, tap 'News' on the navigation bar. To create a new post, tap the '+' icon.

View and create tasks

To view tasks, simply tap 'Tasks' on the navigation bar. To create a new task, simply tap the '+' icon.

View your upcoming rosters/schedules and past time sheets

To view your upcoming shifts, as well as your previous timesheets, simply tap 'Schedule' in the navigation bar. The green 'Timesheet' marker will highlight previously submitted timesheets, while blue indicates your future shifts.

Submit your unavailability and manage existing unavailability

To submit unavailability or request leave, simply head to the 'Schedule' tab and tap the + icon in the top right corner. Here you will be presented with the options to submit unavailability and request leave.

Unavailability

Leave Request

In order to use the system properly, we recommend you have your email/mobile in the system. Go to https://once.deputy.com/my/ to update your details. This needs to be via the browser. You can also change your PIN for a preferred number rather than using the randomly generated one!